Using Tags and Folders to Organize Email
Assigning Tags to messages and contacts (Back to Top)Tags are your personal classification system for email messages, contacts, and appointments. Tags are an aid to finding those items. For example, you might have one tag for Immediate Turnaround and another for Medium Priority. The mail messages that are tagged can be in different folders. The tags provide a way to show all messages with a certain tag wherever they are. You can create and apply multiple tags to a single item in order to classify it under several categories simultaneously. After creating a tag you can apply it to conversations, messages, or contacts. To create a new tag:
To apply/remove a tag to multiple items at once:
To remove a tag from items:
Flagging an email message (Back to Top)The flag icon in the message list is a yes/no indicator that denotes whether the mail message has been flagged. This can be used to indicate an action-needed item or to otherwise distinguish the message or conversation from a large number of other items of lesser importance. To turn the flag on, select the message or conversation and in the More Actions list, select Add flag. To turn the flag off, select the message or conversation and in the More Actions list, select Remove flag. Using folders (Back to Top)Folders can be used to store your mail messages. You can move items from one folder to another by checking the message or contact and then select the folder from the Move to... list. Two types of folder exist:
Renaming folders (Back to Top)You can rename user defined folders by editing the Folders section in the Overview pane. Folder names can have any character except : (colon), / (forward slash), or " (double quotes). Select the folder and in the Folder heading, click edit. Change the name and save your changes. Deleting folders (Back to Top)You can delete custom folders. You cannot delete system folders. When you delete a folder, its contents are moved to the Trash. You can recover contents from the Trash by dragging and dropping them to another folder.
To delete a folder:
If there are messages in the folder that you want to save, move them to another folder before deleting. Deleting the contents of a folderIf you want to delete everything in one of your folders, but not the folder
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